Privacy Policy

GDPR Policy Notice


Edinburgh Islamic Academy (EIA) is the data controller of the personal information you provide to us. This means the Academy determines the purposes for which, and the manner in which, any personal data relating to pupils and their families is to be processed.

Edinburgh Islamic Academy (EIA) has a responsibility to deliver an effective educational programme to its pupils. In order to do this, we need to collect personal data about our pupils/children and their families so that we can help them learn, and keep them safe. The type of personal data we will collect include:

  • To support pupil learning
  • To monitor and report on pupil progress
  • To provide appropriate pastoral care
  • To assess the quality of our service
  • To comply with the law regarding data sharing
  • To safeguard pupils
The categories of pupil information that EIA collects and holds include the following:

  • Personal information – e.g. names, pupil numbers and addresses
  • Characteristics – e.g. ethnicity, language, nationality, country of birth
  • Attendance information – e.g. number of absences and absence reasons
  • Assessment information – e.g. curriculum assessment results
  • Relevant medical information
Whilst the majority of the personal data you provide to the school is mandatory, some is provided on a voluntary basis. When collecting data, EIA will inform you whether you are required to provide this data or if your consent is needed. Where consent is required, EIA will provide you with specific and explicit information with regards to the reasons the data is being collected and how the data will be used.

Personal data relating to pupils at EIA and their families is not stored indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected.

EIA will not outsource or share your personal information with any third parties without your consent.

Parents and pupils have the following rights in relation to the processing of their personal data.

  • Be informed about how EIA uses your personal data.
  • Request access to the personal data that EIA holds.
  • Request that your personal data is amended if it is inaccurate or incomplete.
  • Request that your personal data is erased where there is no compelling reason for its continued used.
We will also take photographs in EIA setting and display them on our walls, and in newsletters and other communications. We do this in order to celebrate and share what we have done, including individual achievements and successes. We consider this use of images to be part of our public task as it helps us build an effective community which supports learning. We will not, however, publish these photographs on social media or in newspapers without permission. Consent for this use will be sought at the point of registration to the EIA.